World Service is a highly configurable system, designed to allow organisations to store and retrieve the data that meets their specific needs. Capturing this data is obviously paramount to gaining value from World Service - and we have always striven to make data entry as easy as possible. There are already a number of ways in which World Service can be configured to reduce the effort involved. For instance:

		Screens can be set up so that the contents and tab-order reflect an organisation's particular forms.
		Action buttons can be set up so that screens are opened in the order that reflects specific processes.
		Regular processes that update data for a large number of records can be saved as a mass update.
		Other updates that depend on ever-changing source data can be set up as selectable processes.
		Data can be validated in a myriad of ways including look-up tables and screen validation rules.
		On-screen calculations can be performed, via virtual fields, to reduce or assist with data entry.
		Associated processes, such as generation of a mail-merge, can be set up as automated actions.
		Next actions can be set up on reports - as can scheduled actions, reminders and much more.

However, for obvious reasons, these options are usually dependent either on central rules or on data that already exists on the database. So what can we do about reducing data entry in other areas - such as addresses?

QuickAddress, the UK's leading address management solution, is a unique suite of high performance name and address software which instantly accesses all the 26 million UK addresses held on the Royal Mail's Postcode Address File (PAF) and over 44 million names on the Electoral Roll. A postcode and house number are all that is needed to generate a complete, correctly formatted address. Even incomplete or partially inaccurate data can return the correct address. QuickAddress delivers the following business benefits:

		Speed - Using QuickAddress reduces at least 80% of keystrokes required to enter an address.
		Accuracy - QuickAddress searches and returns a full and valid Royal Mail address.
		Data integrity - Resultant records are stored in an accurate and consistent format.

Integrating QAS can deliver immediate benefits. For example, you may have concerns relating to:

		Reducing the problem of entering employee or candidate contact details over the telephone, or from forms
		Ensuring that any documentation you mail to staff is sent to an accurate, and recognisable, home address.
		Complying with Principle 4 of the Data Protection Act by ensuring the information held on employees is accurate.

Software for People are a fully accredited QAS Business Partner, and have undertaken formal technical assessment to ensure that integration is optimised and that clients enjoy on-going benefits when PAFs change. Integration is quick, seamless and can be arranged at short notice by contacting the Helpline.

For move information on this or any other feature of World Service please e-mail info@hrsystems.net or fill in the Information request form